Job Posting – Data Management Coordinator (DMC)


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Role:      Data Management Coordinator (DMC) – Part Time Contract (2 days per week)

Reports to:    Executive Director

Location:    Woodstock, ON  (with some travel to Ingersoll and Tillsonburg where necessary)

Effective date:   ASAP


Manages and provides data support and data management functions for the Oxford County Community Health Centre ( OCCHC ).   Some functions may be able to be performed remotely.

1 Manage and provide data support and data management by undertaking the following responsibilities:

·         Develop and oversee the implementation funder-compliant data entry, extraction and transfer systems and protocols and assess training needs, train and support staff to use established procedures.

·         Manage processes to support complete and accurate entry of data by developing and implementing systems and protocols.

·         Ensure high quality data is available for extraction as needed by developing and ensuring the implementation of systems to identify, track, correct and prevent errors.

·         Ensure local system changes and enhancements support user needs and are compliant with system-wide processes and standards.

·         Participate in formal user requirements processes and ensure that implemented solutions meet identified user requirements.

2 Development of Management and Ministry Reports:

·         Develop, generate, analyze and interpret data reports

·         Timely submission of reporting to funders

·         Produce information to support management decision making by developing, generating, analyzing and interpreting data reports.

·         Identify areas for improvement in data collection and quality and to develop plans to implement improvement strategies.

3 Data Management Assistance:

·         Provide EMR and lab set up to new providers

·         Train new providers on the EMR

·         Complete monthly trending reports

·         Create templates, letters, flowsheets in the EMR

·         Complete monthly provider audit reports

·         Participate in monthly South West User Group meetings

·         Participate in Alliance for Healthier Communities (AHC) learning events and training

4 Program Evaluation / Quality Improvement Project Management:

·         Ensure that allied health professionals are part of at least one quality improvement initiative annually

·         Work collaboratively with community stakeholders, identify community issues then develop, implement, monitor and evaluate strategies, services and programs to meet the needs of primary care clients.

5 Management of Information Systems:

·         Liaise with the Information Technology Specialist to ensure that Information Management Systems are meeting requirements for data management and system needs.

·         Assist with the back-up to the Information Technology Specialist when needed to liaise with the Alliance for Healthier Communities, the Integrated Support Service (MOHLTC) and other help desks in resolving and escalating data support issues.

6. Education and Formal Training Required:

  Minimum level of education, formal training or equivalent required:

Undergraduate degree in a relevant discipline; or diploma combined with relevant experience

  Other required certificates:

Certificate in databases

   Special experience / skills / knowledge:

·         Experience in a Community Health Centre setting preferred

·         Proficiency in the use of computers and various database programs including Access / SQL

·         Knowledge of and commitment to community health and the ability to work in an interdisciplinary, diverse setting

·         Awareness of legislative issues concerning health care, employment law and Human Rights

·         Ability to relate and interact with clients, colleagues and community representatives in a professional and purposeful manner.

·         Experience as a computer trainer, including assessing training needs and developing plans to address them at a range of skill levels

·         Experience in data quality management

·         Ability to work with little supervision

·         Ability to set priorities and to deal with a heavy and detailed workload in a busy environment


Working Conditions:

·         The nature of the work involves constant interruptions and requires attention to be divided among several issues at once. There is heavy use of computers and working at a computer monitor, although there is opportunity for regular breaks. There is a high level of knowledge and skill application required.


Summary of Functions:

·         Business Intelligence Reporting Tool (BIRT) – Maintenance and Query Writing

·         M-SAA and QIP Dashboard to the Board of Directors Quarterly

·         QIP reporting – Quarterly

·         Data Management training for all staff

·         Ad Hoc reporting as required

·         EMR training for staff as required

·         EMR template creation as required

·         OHRS reporting (quarterly)

·         Trending reports

·         Provider audit data pull – monthly

·         EMR schedule set-up for new staff

·         EMR Letters

·         EMR Helpdesk

·         Set up with liaising labs

We are committed to providing a safe, healthy and inclusive work environment. Should you require accommodation in making an application, please contact our office at 519-539-1111.

We offer a competitive salary, benefits and a supportive quality work environment.

To apply to become a member of the OCCHC team, please send your resume and covering letter by email to or by mail to ”DMC Position”, Oxford County Community Health Centre, 35 Metcalf Street, Woodstock, N4S 3E6 by 4 p.m. on Monday, February 31st, 2019.

We welcome all qualified applicants who are interested in joining our dedicated team; however only those invited for an interview will be contacted.